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What is the Process of Communication? Elements and Examples

Illustration of the communication process showing sender, message, channel, receiver, and feedback.
The process of communication connects sender, message, channel, receiver, and feedback effectively.

Communication is the foundation of human interaction. Whether in education, workplace, or daily life, the ability to send and receive information effectively is essential. The process of communication is not just about speaking or writing; it involves several steps and components that ensure the message is clearly understood.

If you’re completely new to the topic, you should first read What is Communication? to understand its meaning, definition, and scope. Once you know what communication is, you can explore the detailed process of communication here.

In simple terms, the process of communication consists of the sender, message, channel, receiver, and feedback. Along with these, two essential activities — encoding and decoding — make the communication cycle complete.


1. Sender

The process of communication begins with the sender. The sender is the person who creates, organizes, and transmits the message. He or she is also known as the encoder because the sender gives meaning to thoughts or ideas by converting them into words, symbols, or gestures.

Example: A teacher explaining a concept in class is the sender of information.


2. Message

The message is the actual information, idea, thought, or fact that the sender wants to share. It can be expressed in spoken words, written text, images, gestures, or even silence.

To learn more about how messages are structured, you can also check:


3. Channel

The channel (or medium) is the path through which the message travels from sender to receiver. Choosing the right channel is crucial because it affects how clearly the message is understood.

Examples: Face-to-face talk, phone calls, emails, letters, presentations, and digital platforms like Zoom or WhatsApp.


4. Receiver

The receiver is the person or group who receives the message. He or she is also known as the decoder, because the receiver interprets and tries to understand the meaning of the message sent by the sender.

In activities like Group Discussions, the role of receiver and sender keeps changing constantly, making listening as important as speaking.


5. Feedback

Feedback is the receiver’s response to the sender. It shows whether the message has been properly understood or not. Without feedback, the communication cycle remains incomplete.

Examples: A student asking a doubt, an employee replying to an email, or a friend nodding during a conversation.

Feedback ensures effectiveness, just like the principles discussed in the 7Cs of Communication.


6. Encoding

Encoding is the process of converting ideas, thoughts, or information into a form that can be transmitted. This may be through words, symbols, charts, or gestures. It is carried out by the sender.

Example: Writing an email, preparing a PowerPoint slide, or framing a speech.


7. Decoding

Decoding is the process of interpreting and understanding the message received. It is carried out by the receiver. Effective decoding requires attention, knowledge, and sometimes context.


Complete Communication Process in Short

To put it simply:

  • The sender encodes the message.
  • The message is transmitted through a channel.
  • The receiver decodes the message.
  • The receiver gives a feedback to complete the cycle.

This makes communication a two-way process rather than one-sided information sharing.


Example of the Communication Process

Let’s take the example of email communication:

  • Sender: The person writing the email.
  • Message: The content of the email.
  • Channel: The internet/email service.
  • Receiver: The person who receives the email.
  • Feedback: The receiver’s reply to the email.

This shows how all elements come together to complete the communication cycle.


Why Understanding the Process of Communication is Important?

  • It helps avoid misunderstandings.
  • It ensures the message is clear and effective.
  • It improves academic, professional, and personal communication skills.
  • It strengthens relationships by promoting active listening and proper feedback.

Strong communication skills are also the foundation of Soft Skills that students need for interviews, presentations, and workplace success.


Final Thoughts

Communication is a two-way process that connects people and ideas. Understanding its elements — sender, message, channel, receiver, feedback, encoding, and decoding — helps us become better communicators. Whether in classrooms, workplaces, or daily life, mastering the process of communication ensures that our ideas are heard, understood, and acted upon.


For further learning, you can also explore:

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