✉️ What is Letter Writing?
Letter writing is an important skill for students, professionals, and everyone who wants to communicate formally or informally through written words.
A letter is a written message sent from one person to another to convey information, feelings, requests, or instructions.
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| Simple guide to the most important features of writing a perfect letter. |
✅ Why is Letter Writing Still Important?
Even today, when emails and messages are common, formal letters are still used for:
Official applications
Business communication
Complaints and requests
Invitations
Cover letters and job applications
Business communication
Complaints and requests
Invitations
Cover letters and job applications
Learning to write a clear, proper letter shows good communication skills.
📌 Salient or Most Important Features of a Good Letter
A well-written letter should have these key features:
1️⃣ Clear Purpose
A letter should have a clear purpose — the reader should know why you are writing within the first few lines.
Example:
✔️ “I am writing to request a copy of my marksheet.”
✔️ “I am applying for the position of Junior Engineer.”
2️⃣ Proper Format
A good letter follows a standard format:
Sender’s Address (top left)
Date
Receiver’s Address
Salutation/Greeting (Dear Sir/Madam, Dear Friend)
Body of the Letter (Introduction, Main Content, Conclusion)
Closing/Subscription (Yours sincerely, Yours faithfully)
Signature & Name
3️⃣ Polite and Formal Language (if needed)
Formal letters should use polite and respectful language.
Avoid slang, rude words, or unnecessary jokes.
✔️ Use phrases like:
I request you to…
Kindly grant me…
I shall be grateful if…
4️⃣ Concise and Relevant Content
Write only what is necessary.
Avoid long, unnecessary details.
Stick to the point — your message should be easy to read and understand.
5️⃣ Correct Grammar and Spelling
Good grammar, punctuation, and spelling are very important.
Mistakes make the letter look unprofessional or careless.
✅ Always proofread before sending.
6️⃣ Proper Tone
Formal letters: Respectful, direct, and clear.
Informal letters: Friendly, warm, personal.
Use the tone that matches the purpose and the person you are writing to.
7️⃣ Neat Presentation
Write neatly if handwritten, or format properly if typed.
Keep proper margins, paragraphs, and spacing.
A neat letter creates a good impression.
8️⃣ Closing Courteously
End your letter with a polite closing line, like:
I look forward to your reply.
Thank you for your time and consideration.
✅ Types of Letters
There are two main types of letters:
1️⃣ Formal Letters — official, business, complaint, application.
2️⃣ Informal Letters — to friends, family, or relatives.
📌 Quick Tips for Students
✔️ Practice letter formats regularly.
✔️ Learn some common opening & closing lines.
✔️ Use real-life situations to practice (e.g., leave application, complaint to principal).
✔️ Keep a sample letter book or template notebook.
🔑 Conclusion
Letter writing is a basic but powerful skill that helps you communicate your message clearly and respectfully.
Knowing the salient features helps you write effective letters for exams, jobs, and daily life.
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